External entity
A person, organisation or other system outside the system being described, which sends it data or receives data from it. Both notations draw it as a rectangle or a square.
Easily confused with
How to read it
Yourdon calls it a terminator and draws it as a rectangle. He describes it as a person or group, such as an outside organisation or government agency, or another computer system. Terminators are outside the system being modelled, and any relationship between two terminators is not shown on the diagram. The UKHSA guidance gives squares or rectangles for external entities in both Yourdon/DeMarco and Gane and Sarson notation, and Notre Dame’s guide calls them an external source or destination of data.
Also searched as: data flow diagram external entity, dfd external entity, dfd rectangle, dfd terminator, external entity symbol, source and sink.
Look-alikes
In Gane and Sarson notation a rounded rectangle is a Process, so the corners matter. An open-ended rectangle is a data store. In a UML use case diagram, people and systems outside the system are drawn as stick-figure actors.
Read next
- Next in Data flow diagram symbolsData storeData the system keeps for later, such as a file or database. In Yourdon/DeMarco notation a data store is two horizontal parallel lines; in Gane and Sarson notation it is a rectangle open at one end.
- UML draws people and systems outside the system as actors.ActorA stick figure on a use case diagram is an actor: a role played by someone or something outside the system that interacts with it. An actor can be a person, another computer system or a piece of hardware.
More data flow diagram symbols
The same shape elsewhere
Browse symbols drawn with squares and rectangles.
Sources
- Just Enough Structured Analysis, Ed Yourdon, rev. 2006 (successor to Modern Structured Analysis, 1989), Chapters 4 and 9, Ed Yourdon (yourdon.com), via Internet Archive, Section 9.1.4
- Approval standards and guidelines: data flow diagram, Guidance on accessing UKHSA protected data, Notation, UK Health Security Agency (GOV.UK), Notation
- Data Flow Diagram (DFD), Business Analysis guide, Common Diagramming Symbols, University of Notre Dame, Common Diagramming Symbols
Researched, edited and approved by Rory Hansen before publishing. Last reviewed October 9, 2026. How we research
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